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Contingent Workforce Program Specialist
Overview
A large national organization is seeking a Contingent Workforce Program Specialist to support the operational, administrative, and coordination activities that drive an effective contingent workforce program. This role is essential to ensuring smooth processes across onboarding, extensions, compliance monitoring, vendor communication, and general program administration. The ideal candidate is detail-oriented, highly organized, and skilled at managing multiple priorities in a fast-paced environment. This position may be performed onsite or remotely, depending on candidate location.
Responsibilities
Program Support & Recruitment Coordination
• Coordinate interviews between vendors, candidates, and hiring teams
• Support the contingent recruitment lifecycle and manage related scheduling logistics
• Serve as a primary contact for routine questions regarding contingent workforce procedures, escalating more complex matters as needed
• Maintain consistent communication with vendors, people leaders, and internal partners to facilitate efficient operations
Onboarding & Integration
• Prepare and distribute onboarding instructions, logistics, and first-day expectations to vendors and people leaders
• Partner with internal groups to resolve first-day access or credentialing issues for contingent workers
• Ensure onboarding tasks are completed accurately and in accordance with program standards
Contract Extensions & Workday Transactions
• Monitor extension activity in internal systems and follow up with stakeholders to validate details
• Process contract extensions, ensuring documentation and system updates are completed correctly
• Track extension trends and support adherence to governance and tenure guidelines
Time Approval & Compliance Monitoring
• Engage people leaders to resolve outstanding time approvals and support accurate vendor invoicing
• Maintain awareness of tenure rules, worker classifications, and other compliance factors
• Support documentation needs for audits, reviews, and compliance tracking
Administrative & Reporting Support
• Generate routine reports and dashboards reflecting contingent workforce activity
• Assist with vendor audits, performance scorecards, process documentation, and other special projects
• Maintain organized program files, templates, and tracking tools to support consistency and accessibility
Required Skills
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred; equivalent experience accepted
• 1–2 years of experience in HR operations, talent acquisition, workforce coordination, or similar administrative roles
• Strong proficiency in Microsoft Office Suite; familiarity with Workday or vendor management systems is a plus
• Exceptional attention to detail and ability to follow structured processes
• Strong communication, organization, and multitasking abilities
• Ability to identify potential issues, interpret program guidelines, and escalate when necessary
How to Apply
Please submit your resume for confidential consideration. Qualified applicants will be contacted to discuss next steps.